Child Care History Network


CONSTITUTION

[As amended and agreed at the Inaugural General Meeting, October 23, 2008]

Name

1 The name of the Association shall be the Child Care History Network, referred to hereinafter as the Network or CCHN.

Registered office

2 The registered office of the Network shall be at the offices of the Planned Environment Therapy Trust, Toddington, near Cheltenham, Gloucestershire, England.

Aim

3 The aims of the Network will be :

3.1to promote interest in the history of services for children and young people and their families;

3.2to identify and encourage the preservation of evidence and information concerning the history of services for children and young people;

3.3to initiate, encourage and support research into the history of child care and related disciplines;

3.4to encourage the application of lessons learnt from historical information and ideas in child and youth care policy development and practice;

all the above being with a view to the attainment of high standards of service for children and young people and their families.

Objects

4 The objects for which the Network is established are:

4.1to identify the whereabouts of archives and other materials of historical interest and to prepare a database of their whereabouts for the use of researchers, students and others, including details of archives known to have been destroyed;

4.2to further the conservation and preservation of archives and other historical materials, whether held by incorporated or unincorporated organisations or individuals;

4.3to encourage organisations to retain archival material in appropriate safe conditions, for example in libraries, or to lodge their records in repositories set up to archive such materials;

4.4to foster discussion concerning the feasibility of the creation of a national child care archive and, if appropriate, to support the creation of such an archive or national archives policy;

4.5 to support, promote and, where necessary, create networks among all those concerned about, or working in any field relating to, the history of child care.

4.6to initiate, support and encourage research into the history of child care;

4.7to raise public awareness of the importance of archives and of the need to prevent their destruction;

4.8to represent the views and experience of members in influencing public policy on matters pertaining to the Network’s aims, such as the preservation of archives and the application of the lessons of child care history;

4.9to organise seminars, conferences and training in matters concerning child care history;

4.10to organise special interest groups, working parties and subgroups of members as necessary;

4.11to use electronic and other media to provide information about the Network and developments in child care history and to enable members to communicate about current issues;

4.12to publish books and other materials using electronic and/or other media as appropriate;

4.13to collaborate with local, national and international organisations in the furtherance of theNetwork’s aims;

4.14to seek and administer funds to enable the objects of the Network to be achieved.

Assets

5 The income and property of the Network, whencesoever derived, shall be applied solely towards the promotion of the objects of the Network as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly, by way of dividend, bonus or otherwise howsoever by way of profit, to the members of the Network, providing that nothing herein shall prevent the payment, in good faith, of reasonable and proper remuneration to any officer or servant of the Network, or to any member of the Network in return for any services actually rendered to the Network, nor prevent the payment of interest at a reasonable or proper rate on money lent or reasonable and proper rent for premises demised or let by any member to the Network.

6 If upon the winding up or dissolution of the Network there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed among the members of the Network but shall be given or transferred to some other institution having objects similar to the objects of the Network and which shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the Network under or by virtue of Clause 5 hereof, such institution or institutions to be determined by the members of the Network at or before the time of dissolution.

Membership

7 Any person or organisation who:

7.1supports the aims and objects of the Network,

7.2attends the General Meeting on 23 October 2008,

7.3provides contact information,

7.4 and pays such a subscription as shall be determined on or before that day

shall be a founder member of the Network and shall be entitled to vote at the inaugural General Meeting of the Network.

8 Thereafter, membership of the Network shall be open to any person or organisation who:

8.1supports the aims and objects of the Network,

8.2completes an application form containing required contact details,

8.3and pays such a subscription as shall from time to time be determined.

9 The Board shall keep a register of members of the Network and of any members who have been expelled, and its registers will be compliant with the Data Protection Act 1998.

10Membership of the Network shall not be transferable and shall cease on receipt by the Secretary of a notice in writing of resignation from the member, on expulsion from the Network following necessary enquiries or where the subscription of the member is more than six calendar months in arrears.

11Any member expelled from the Network shall have been given a reasonable opportunity to explain his/her conduct and the expulsion shall be confirmed by the Board of the Network or the Panel of members delegated by the Board or the membership in General Meeting to undertake the necessary enquiries.

General Meetings

12General Meetings of members shall be the primary decision-making body of the Network and shall be held from time to time as arranged by the Board or at the request of twenty members in writing to the Secretary:

12.1to approve the annual report of the Network,

12.2to determine the policies of the Network,

12.3to amend the Constitution of the Network,

12.4to determine the programme of the Network for the coming period in accordance with the aims and objects, or to delegate responsibility for the programme to the Board,

12.5to elect honorary officers;

12.6to appoint auditors if necessary.

13Notice of a General Meeting shall be given in writing or electronically to all members at least one calendar month before the date of the meeting. Such notice shall specify the time and place of the meeting and, where practicable, the matters to be considered. The accidental omission to give notice of a meeting to, or the non-receipt of such notice by, any person entitled to receive notice thereof, shall not invalidate any resolution passed or proceeding transacted at any meeting.

14The Network shall hold a General Meeting in every calendar year and not more than six months after the end of the financial year as its Annual General Meeting.

15Any motion signed by a proposer, seconder and twelve other members or duly passed and recorded in the minutes of a meeting of the Board and submitted to the Secretary not less than twenty-one days before the date of the General Meeting shall be placed on the agenda.

Proceedings at General Meetings

16Every person or organisation who is a member shall have one vote, and it will be for organisations which are members to nominate an individual to vote on their behalf.

17Except for motions affecting the Constitution of the Network, any motions and amendments shall be passed by a simple majority. In the case of an equality of votes the Chair of the meeting shall be entitled to a second or casting vote.

18Motions affecting the Constitution of the Network shall be passed by a two thirds majority of those present and voting. There shall be no amendments to such motions and the Chair will not be entitled to a second or casting vote.

19No business shall be transacted at any General Meeting unless a quorum is present when the meeting proceeds to business. Ten members shall form a quorum.

20If within one hour of the time appointed for the holding of a General Meeting a quorum is not present, the meeting, if convened at the request of members, shall be dissolved. In any other case, it shall stand adjourned to a time and place as the Council may determine. If at such adjourned meeting a quorum is not present within one hour from the time appointed for holding the meeting, the members present shall be a quorum.

21The Chair of the Network shall chair every General Meeting but if there be no such Chair or if at any meeting s/he shall not be present at the time appointed for holding the same or shall be unwilling to preside, then the members present shall elect a Chair to preside at the meeting.

22Whoever chairs a General Meeting may, with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting) adjourn the meeting from time to time and from place to place but no business shall be transacted at any adjourned meeting other than business which might have been transacted at the meeting from which the adjournment took place. Whenever a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given in the same manner as the original meeting. For meetings adjourned for less than thirty days the members shall not be entitled to notice of an adjournment or the business to be transacted at an adjourned meeting.

Board

23 The management of the business of the Network shall be vested in the Board who may exercise all such powers of the Network and do on behalf of the Network all such acts as may be exercised and done by the Network and as are not required by this Constitution to be exercised in General Meeting.

24The Board shall take such measures as are necessary to carry out the objects of the Network, and in particular, shall:

24.1present an annual report to a General Meeting setting out the achievements of the Network in the previous twelve months and the direction and focus of the Network's work in the forthcoming eighteen months;

24.2approve the establishment of special interest groups and appoint such working parties as are expedient to carry out the instructions of the General Meeting or the responsibilities of the Board;

24.3approve as members of special interest groups or working parties such persons as, not being members of the Network, may make a specific contribution to the objects of the Network;

24.4seek the support of other organisations in pursuance of the objects of the Network and enter into agreements with other organisations on behalf of the members of the Network in pursuance of its objects;

24.5support members in their pursuance of the objects of the Network;

24.6determine the level of subscriptions payable by members;

24.7manage the resources of the Network to ensure the most effective use of those resources in pursuance of its objects.

25The Annual General Meeting shall elect the Board which shall consist of the Chair, Secretary, Treasurer, Membership Secretary, Communications and Information Officer and a minimum of three other members to carry other responsibilities as appropriate.

26Founder members shall in General Meeting appoint such officers as shall be duly nominated by two founder members and elected by a simple majority of those founder members present and voting to serve from the date of the first General Meeting until 1 April 2010 .

27For appointments made after the date of the first General Meeting, nominations for office shall be made by two members and shall be submitted to the Secretary a minimum of two months before the Annual General Meeting. The Board shall elect acting honorary officers to fill casual vacancies until the next Annual General Meeting.

28Where there is more than one nomination for an office, the Secretary shall cause a postal ballot of members, to be held within one calendar month of the closing date for nominations to elect the officer by single transferable vote.

29The term of office of elected members of the Board shall be two years commencing on 1 April in the year after election.

30The office of a member of the Board shall be vacated if:

30.1a receiving order is made against him/her or s/he makes any arrangement or composition with his/her creditors,

30.2s/he becomes of unsound mind;

30.3s/he resigns his/her office by notice in writing to the General Secretary;

30.4s/he fails to attend any of the meetings of the Board in any period of twelve calendar months;

30.5s/he ceases to be a member of the Network.

31The Board may co-opt non-voting members of the Network whom they consider, by reason of their special experience or expertise, to have a particular contribution to make to the work of the Network.

32The Board shall meet not less than twice a year and at such times as the Board or Chair shall decide. Three members of the Board shall form a quorum.

33If at any meeting the Chair be not present at the time appointed for the meeting or be unwilling to preside then the Board shall elect a member from within the Board to chair the meeting. The chair at any meeting shall have a second or casting vote.

34The Board shall maintain proper minutes to be made which shall be open to all members.

Accounts

35 The Board shall cause proper books or accounts to be kept with respect to:

35.1all sums of money received and expended by the Network and the matters in respect of which such receipts and expenditure take place,

35.2all sales and purchases of goods by the Network, and

35.3the assets and liabilities of the Network.

36The Board will carry accountability for the conduct of the Network’s financial transactions.

37The books shall be required to give a true and fair view of the state of affairs of the Network and to explain its transactions. The books of accounts shall be kept in such place or places as the Board shall think fit and shall always be open to the inspection of the members of the Board.

38The books of accounts shall be open to the inspection of members of the Network at such times and in such places as the Board shall from time to time determine, provided that nothing in this clause shall impede a member of the Network in the proper exercise of her/his rights under the Data Protection Act 1998 and any subsequent legislation relating to the protection of data.

39 At the Annual General Meeting in every year the Board shall lay before the Network a proper income and expenditure account for the completed accounting period since the last preceding account together with a proper balance sheet made up as at the last day of the period. Every such balance sheet shall be accompanied by proper reports of the Board and any Auditors appointed.

Appendix : Definitions

Child is used flexibly by CCHN to cover everyone until they become adult. The term is therefore taken to include not only those legally defined as children and young people but also young adults requiring services during the transition from childhood, and the families of all children receiving services where relevant. CCHN is conscious of the fact that the legal definitions of childhood vary from country to country, and it aims to be inclusive.

Child care is used in this document to refer to all services provided for children by persons who are not members of their natural or step-family, other than mainstream schooling. It therefore includes early years services such as childminding, nannying, nurseries and playgroups, adoption, fostercare, residential child care, boarding education, therapeutic work with children, youth and community work, social work and social care with children and families, secure estate for young people, care for children in hospital, and aftercare.

History is taken to cover both the history of individuals who have experienced child care services and the history of organisations, such as voluntary bodies, private providers of children’s services and local authorities, and individuals who have been in some way involved in their provision, for example as practitioners, lecturers, researchers and policy-makers.